All present including:

Shawn MacDonald ACWWA

Gary Sullivan AWWA

Bob Funke CAC Chair

Clara Shea Office ACWWA

Del Haylock Office BCWWA

Susan Poole Office OWWA

Ron Wardner called the meeting to order at 1:05 PM.

Agenda was accepted as presented.

Meeting participants introduced themselves.

Motion: Michael Birks moved to accept the minutes of the May 29/30 2004meeting. Wyatt Babcock seconded. Carried.

This is Ron Wardner’s last year on the committee. Draft terms of reference list positions of Chair, Vice-Chair, and Past Chair, however it may be hard to maintain these positions on the committee with the rotation of members being only two years. It was suggested that the Chair might be the only position required. A fill-in can be appointed for any meeting when the Chair is not able to attend a meeting.

Motion Bill Wilson moved to appoint Michael Birks as Committee Chair for the next two years effective at the end of the 2005 meeting. Wyatt Babcock seconded. Carried.

6.1. Review of Goals and Objectives

6.1.1. Develop initial administrative requirements and processes for CCCCSC

Review of Draft Terms of Reference (Finalized version attached)

1.4 Officers

Chair should rotate through the sections.

Chair only executive position required.

Discussions on continuity, suggested that Albert sit on the committee for another year in order to give some continuity and support for the new ACWWA representative.

Action Michael Birks will send a letter to ACWWA to ask them to send Albert Jones to the meeting next year with his replacement.

Committee sill need to track members and join dates/terms. Membership will not be officially counted until terms are adopted.

1.5 Committee Responsibilities

Exam bank responsibilities: discussion on the ensuring that the exam bank is maintained and updated regularly. Security of the exam bank is a primary concern for the educators.

Action BCWWA will provide the procedures that they are using for exam bank monitoring and proctoring.

2 Meetings

2.1 General

Sections will provide the financing for their representatives to attend meetings.

Recommended that incoming members attend the year prior as a guest.

2.2 Order of Business

Next Chair to be appointed at the start of the meeting when required (generally alternate years)

Section reports to be provided as a form to be submitted prior to the meeting.

3 Revisions to the National Cross Connection Control Manual

Each section will be responsible for their feedback process.

WCS AWWA will remain the publisher of the manual

WSC staff will be responsible for the process of sending ballots to each section.

Each section will need to report on the status of their votes from their committee members

All sections will have to agree with the proposed change.

Motion Dan Larson moved to accept the draft with amendments as discussed. Rick Hayhurst seconded. Carried.

6.1.2. "Canadianize" the Cross Connection Control Manual developed by AWWA Western Canada Section

Committee would like to have the manual revised for ballot to all section by December 31, 2005. Funds are available within WCS AWWA budget to get the work done as required.

Action Audrey Arisman and Ron Wardner will rewrite preface for the new manual to record the history of the committee and the manual.

List participating sections and contact information.

Action Audrey will discuss with Jim Green what the best method of making needed editorial changes to meet the 12/31/05 deadline - with office staff or contract.

Discussion on Binder:

Colour – different but similar to maintain distinctive look, orange was acceptable

Title – Canadian Cross Connection Control Manual.

Logo – same CCC diagram, include AWWA somewhere, AWWA logo

Possibility of getting national changes balloted along with current manual changes in early fall.

Budgeting requirements need to be communicated to the WCS board and all sections if necessary.

Manual pricing as proposed in the 2003 meeting notes to be resubmitted to the WCS board for approval at their October 2005 meeting.

The completed manual needs to be sent to Réseau environnement on CD for translation.

The WCS office will require amounts of orders from each section prior to printing.

Having content printed locally for each section will be explored.

Action Audrey Arisman will send size, weight and content to Michael Birks for shipping cost appraisal.

6.1.3. Establish a national program for accreditation, reciprocity, and certification in backflow and cross connection control

It was decided that this goal would naturally occur from having a common national manual. The goal was reworded and added to committee responsibilities in Terms of Reference:

Ensure a unified approach to accreditation in all participating sections.

6.1.4. Promote national awareness of backflow prevention.

Will be maintained as a goal without any specific action items at this time.

6.2. Section Participation

Action Terms of Reference and committee list are to be provided by each section to WCS AWWA office prior to acceptance of any mail ballots.

WCS AWWA section board has requested an organization chart – draft attached.

The National Committee may require meeting after the manual ballot and prior to printing the national meeting. Notice of time and place will be given if required.

Next annual meeting will be held in conjunction with the 2006 WCS AWWA CCC Committee meeting in Canmore. The National meeting will be the afternoon of May 27 and the morning of May 28 if needed.

Meeting adjourned at 5:00 PM.